Booking Agent for Events

4 Reasons Why You Need a Music Booking Agency for Your Event

  • Robert Brecht
  • November 06, 2017
Back to News & Events

A music booking agency can be just what the doctor ordered for your live entertainment events. Are you planning a big event with live music or other forms of live entertainment? Are you in a quandary trying to book the perfect band for your event? Are you overwhelmed with overseeing all the details that go into booking a band?

A music booking agency can help ease your worries by providing a wide variety of music entertainers and other entertainment options for you. They handle all the details, so you won’t need to worry about the entertainment for you occasion. You can sit back and enjoy your big or small live entertainment event. Whether it’s a wedding, reception, festival, fair, club, corporate event, Quinceañera, private event or backyard BBQ party an experience music booking agency can handle all of the details associated with the live entertainment. Here’s how a music booking agency can help you with the event, give you peace of mind and save you money at the same time!

 

1. A Music Booking Agency Has Many Relationships with Bands and Agencies

First, they have access to numerous bands who play any genre of music from Red Dirt Country music to traditional Country, Tejano, Rock ‘n Roll, Americana, Heavy Metal, Jazz, Cajun, Zydeco, Blues, Island-Reggae, Tropical Steel Drum, German Polka, Blue Grass, Urban, Classical and so many more! An experienced and reputable music booking agency can find the right band to book for your event. Even if you aren’t sure what type of music or live band you want to book, a skilled music booking agency can help guide your decision making based on your audience demographics, event, setting and budget. Some music booking agencies specialize in certain genres of music. You can see some of those that specialize in Urban or Hip Hop by doing a Google search for Urban Music Booking Agency.

2. Music Booking Agencies Can Handle All of the Many Details Involved to Book a Band

Second, a competent agency will take care of the contract and rider details. Some of these particulars include such things as what the band may need in the way of local production including staging, lighting, backline equipment (speakers, drum kits, etc.), monitors and green room requirements. Next comes hospitality issues such as food, drinks, hotel rooms and any public or local transportation needed by the band members.

For large events, dealing with these many issues can be very time consuming. It may take more than one person to see to all of their needs. Seeing to all these logistics and many requirements is one way a  music booking agency comes to the rescue! They book bands and handles all of these issues on a daily basis. You can sit back and enjoy the planning process because you know that all of these arrangements are in good hands. You won’t have to worry about all the performance details. You can relax knowing everything is under expert guidance and enjoy your live music event.  This will save you so much stress and time so that you can concentrate on the other details of your event, not your live entertainment

3. Booking Agency Relationships Can Save You Money

Third, even with a music booking agency fee, an agency can save you money on your event! A reputable entertainment booking agency with long-established relationships with artists, clients and the music industry can often book a specific band for a cheaper price than you would without an agency. Unlike your one time event, artists’ management know that they will book them repeatedly and their price reflects that reality. They can also save you money in other areas of your live entertainment! An experienced agent should have good contacts with sound and staging companies, which can potentially save you hundreds depending on the size of your show! The same reasoning applies. Think about it. Would you give your best price to a buyer who has one event or to an music booking agency that uses you over and over. It’s a no brainer.

4. How Much is Peace of Mind Worth to You?

Fourth and lastly, a highly regarded music booking agency will do everything necessary to give you “Peace of Mind.” When selecting a booking agency, ask the agent if they will negotiate and complete the contract and riders.  Will they advance the show by sending  emails to the bands, confirm details, and continue communications and coordination with the band all the way leading up to their performance? There is no substitute for experience to ensure that everything proceeds properly. If it’s for a larger event, will they provide someone onsite to manage the band, staging, sound systems, band meet ‘n greets, and schedule to provide you with seamless, well-executed music entertainment? These are all questions you should ask any music booking agency before engaging them to book a band for your event or venue entertainment!

One of the things you should ask when selecting an entertainment booking company is how long they have been in business. Chances are, an agency that’s been around for decades must be doing right by their clients. Don’t be afraid to ask them for references from past clients, or to do your due diligence in researching their online reviews. And of course, ask if they approach their their work based on the four things listed above!

Related Posts:

Do You Need a Music Booking Agency?

Entertainment Booking Agency: What Do You Get?

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