Booking Agent for Events

4 Reasons Why You Need a Booking Agent for Your Event

  • Robert Brecht
  • November 06, 2017
Back to News & Events

Are you planning a big event with live music or other entertainment? Are you struggling to find the right band for your event? Are you overwhelmed with overseeing all the details of hiring a band?

Booking agencies can ease your worries by providing a wide variety of music and other entertainment options for you. They take care of all the details, so you won’t have to worry. You can enjoy your big event, whether it is a wedding, reception, festival, fair, club, corporate event, Quinceañera, private event or backyard BBQ party. Here’s how a booking agent can help you with the event and save you money at the same time!

First, they have access to numerous bands who play any genre from Red Dirt Country to traditional Country, Tejano, Rock ‘n Roll, Americana, Heavy Metal, Jazz, Cajun, Zydeco, Blues, Island-Reggae, Tropical Steel Drum, German Polka, Blue Grass, Classical and so much more! They can find the right band for your event. Even if you aren’t sure what type of live band you want to book, skilled booking agents can help guide your decision making based on your audience demographics, event, and budget.

Second, they will take care of the contract details, including what the band may need in the way of staging, lighting, backline equipment (speakers, drum kits, etc.), monitors, plus any food, drinks, hotel rooms and/or transportation needed by the band members. For large events, these details can be numerous, and it may take more than one person to see to all their needs. That is where booking agents come to the rescue! You won’t have to worry about all the fine details and handling of your live music entertainment while you enjoy your event. This will save you so much stress and time so that you can concentrate on other details, not your live entertainment

Third, even with a booking agencies fee, a booking agency can save you a lot of money on your event! A reputable booking agent with long-established relationships with both clients and the music industry should be able to book a specific band for a cheaper price than you would without an agency. They can also save you money in other areas of your live entertainment! An experienced agent should have good contacts with sound and staging companies, which can potentially save you hundreds depending on the size of your show!

Fourth and lastly, a good entertainment booking agent will give you “Peace of Mind.” When selecting a booking agent, ask them if they will complete the contracting, send emails to the bands, confirm details, and continue communications and coordination with the band all the way leading up to your event to ensure that everything proceeds properly. If it’s for a large event, will they provide someone onsite to manage the band, staging, sound systems, band meet ‘n greets, and schedule to provide you with seamless, well-executed music entertainment? These are all great questions you should ask any booking agency before engaging in booking your event or venue entertainment with them!

One of the things you should look for when selecting an entertainment booking company is how long they have been in business. Chances are, an agency that’s been around for over 40 years, must be doing right by their clients. Don’t be afraid to ask them for references from past clients, or due your due diligence in researching their online reviews. And of course, ask if they carry out their work based on the four things listed above!

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